Privacy & Terms

Section One

Privacy Policy

Effective date: [INSERT LAUNCH DATE]

1. Who This Website Is For

The We Party 4 Kidz website is intended for adults, including parents, guardians, event planners, organization representatives, and independent event professionals. It is not directed to children under 13, and children should not submit forms or personal information through this website.

If we learn that information was submitted directly by a child under 13 without appropriate parental involvement, a parent or guardian may contact us to request its deletion.

2. Information We May Collect

Depending on how you use the website, we may collect:

• Your name, email address, telephone number, and preferred method of contact
• Event information such as the date, location, occasion, estimated guest count, age range, requested services, preferences, and budget range
• Services placed on an event wishlist and changes made to a custom proposal
• Communications sent through contact, proposal, or support forms
• Information submitted by professionals applying to participate in the WP4K network, including business information, service categories, rates, service areas, credentials, references, insurance status, portfolio examples, and availability
• Booking and transaction records
• Text-message preferences and communication consent
• Technical information such as browser type, device type, IP address, referring pages, and website activity
• Cookies or similar technologies used for website functionality, security, preferences, and analytics

3. How We Use Information

We may use information to:

• Respond to questions and event inquiries
• Prepare and revise custom event proposals
• Identify potentially suitable independent professionals
• Request and confirm professional availability
• Present professional profiles and portfolio examples for customer review
• Coordinate approved event services
• Generate booking confirmations and organized event plans
• Provide professional contact information, remaining balances, and payment instructions
• Process booking payments through a third-party payment provider
• Send service-related emails or text messages
• Review applications from independent professionals
• Improve website functionality and customer experience
• Protect against fraud, misuse, or security incidents
• Meet legal, accounting, insurance, and recordkeeping obligations

4. How Information May Be Shared

We may share relevant information with:

• Independent professionals being considered for, approved for, or confirmed for an event
• Website hosting, form-processing, email, communications, analytics, and payment-service providers
• Accountants, insurers, attorneys, or other professional advisors
• Government or legal authorities when required by law
• A successor organization if the business is reorganized, transferred, or sold

Only information reasonably needed for the applicable purpose will be shared.

Independent professionals operate their own businesses and may have separate privacy practices. Once a professional's contact information is provided, information exchanged directly with that professional may be governed by that professional's policies.

We Party 4 Kidz does not sell personal information.

5. Payment Information

Booking payments may be processed through an independent payment-processing provider. We Party 4 Kidz does not receive or store full payment-card numbers.

Remaining service balances may be paid directly to confirmed independent professionals according to the itemized payment instructions provided in the customer's event plan.

6. Email and Text Communications

We may send communications necessary to respond to an inquiry, prepare a proposal, confirm professional availability, coordinate a confirmed event, or provide customer support.

When a customer separately agrees to receive text messages:

• Message frequency may vary
• Message and data rates may apply
• Reply STOP to opt out
• Reply HELP for assistance
• Consent to marketing text messages is not a condition of purchasing services

7. Cookies and Website Analytics

The website may use essential cookies needed for functionality and security, as well as optional analytics or preference cookies. Visitors may control cookies through their browser settings.

8. Data Retention and Security

We retain information only as long as reasonably necessary for proposals, event coordination, professional-network participation, customer support, legal obligations, accounting, dispute resolution, and legitimate business records.

We use reasonable administrative and technical safeguards. However, no website, electronic transmission, or storage system can be guaranteed completely secure.

9. Your Privacy Choices

Subject to applicable law, individuals may request to:

• Access personal information associated with them
• Correct inaccurate information
• Request deletion of information
• Obtain a copy of information they submitted
• Withdraw communication consent
• Opt out of marketing communications
• Appeal a privacy-request decision where applicable

Privacy requests may be sent to [email protected] with the subject line "Privacy Request." We may need to verify the requester's identity before completing a request.

If a request is denied and applicable law provides an appeal right, the requester may reply with the subject line "Privacy Appeal."

10. Children's Privacy

The website and its forms are designed for adults. Parents and event planners may provide limited event information involving children when necessary to plan an event, but children under 13 should not submit information themselves.

Please do not submit unnecessary sensitive information about a child. A parent or guardian may contact [email protected] to request review or deletion of information relating to their child.

11. Third-Party Websites and Services

The website may link to independent professionals, payment services, portfolio platforms, social networks, or other third-party websites. We Party 4 Kidz is not responsible for the privacy or security practices of third-party websites.

12. Changes to This Policy

We may update this Privacy Policy as our website, services, technology, or legal obligations change. The effective date at the top of the page will be updated when material changes are made.

13. Privacy Contact

Section Two

Website Terms

Effective date: [INSERT LAUNCH DATE]

1. Acceptance of These Terms

By using this website, submitting a form, requesting a proposal, applying to the professional network, or completing a booking through We Party 4 Kidz, you agree to these Website Terms and the Privacy Policy.

The website is intended for adults who are legally able to enter into agreements. If you are acting for a company, school, church, nonprofit, or other organization, you represent that you are authorized to act for that organization.

2. The Role of We Party 4 Kidz

We Party 4 Kidz is a managed event-coordination network that helps customers explore event services, build a wishlist, receive a custom proposal, and connect with available independent professionals.

Unless expressly stated otherwise, the professionals performing event services are independent businesses. They are not employees of We Party 4 Kidz, and they may operate under their own business names.

We Party 4 Kidz reviews professionals for factors such as presentation, experience, communication, reputation, applicable credentials, insurance status, and event readiness. Participation in the network does not guarantee individual performance or make an independent professional an employee of We Party 4 Kidz.

3. Requests, Proposals, and Availability

Submitting an inquiry or wishlist does not create a reservation.

A custom proposal is based on the information supplied by the customer and may be revised before booking. Prices, services, professional matches, and availability remain subject to confirmation.

A booking is confirmed only after:

• Appropriate professionals have confirmed availability
• The customer has reviewed and approved the selected professional matches
• The customer has accepted the final proposal
• The required booking payment has been received
• The customer has received written booking confirmation

4. Professional Profiles and Portfolio Examples

When available professionals have been identified, customers may receive professional profiles and portfolio examples for review before confirming their selections.

Portfolio images demonstrate previous work but do not guarantee that every event, performance, design, arrangement, costume, or result will be identical. Event conditions, venue restrictions, materials, weather, availability, and the customer's selected scope may affect the final result.

5. Prices and Payments

The customer's proposal should identify:

• The total event price
• The booking payment submitted through We Party 4 Kidz
• The amount of the booking payment applied toward the total event price
• Remaining balances payable directly to each confirmed independent professional
• Due dates and accepted payment methods
• Any disclosed travel, parking, overtime, permit, tax, or venue-related charges

Customers are responsible for making remaining payments to each professional according to the organized event plan. A professional may decline to begin services if a required balance has not been paid as stated in the confirmed event documents.

6. Changes, Cancellations, and Rescheduling

Cancellation, rescheduling, refund, weather, and change policies may vary by service and professional.

The applicable rules must be shown in the customer's proposal, booking documents, or incorporated professional terms before the booking payment is submitted.

Changes requested after booking are subject to professional availability and may affect price. A request to change the date, time, location, duration, guest count, or service scope is not approved until confirmed in writing.

7. Customer Responsibilities

Customers are responsible for:

• Providing complete and accurate event information
• Obtaining venue permission and any permits assigned to the customer
• Providing safe and reasonable access to the event area
• Providing electricity, water, parking, loading access, shelter, space, or other requirements stated in the event plan
• Maintaining appropriate adult supervision of children and guests
• Communicating relevant venue restrictions, accessibility needs, allergies, hazards, and safety concerns
• Paying confirmed balances on time
• Avoiding unsafe, abusive, illegal, or disruptive conditions

A professional may pause or decline services when conditions are unsafe, illegal, abusive, or materially different from the confirmed arrangement.

8. Specialty Services and Additional Requirements

Inflatables, animals, rides, food service, machinery, games, water activities, transportation, and other specialty services may require waivers, site inspections, permits, insurance documents, power access, weather limitations, age or height restrictions, or additional safety rules.

Customers agree to review and follow all requirements supplied for the selected services.

9. Professional Cancellations and Substitutions

If a confirmed professional becomes unavailable, We Party 4 Kidz may make reasonable efforts to locate another suitable professional.

A replacement with identical pricing, appearance, equipment, availability, or portfolio style cannot be guaranteed. The customer's options for the affected service will be governed by the applicable booking documents and law.

10. Event Communications

After booking, customers may receive the business name and contact information of each confirmed professional so that final logistics can be discussed directly when appropriate.

Direct communication with a professional does not change the confirmed scope, pricing, or booking terms unless a change is approved through the required written process.

11. Intellectual Property

The We Party 4 Kidz name, WP4K name, logos, website design, written content, and original brand materials may not be copied, reproduced, or used commercially without written permission.

Portfolio work, photographs, business names, costumes, artwork, and materials belonging to independent professionals remain the property of their respective owners.

12. Character and Trademark Disclaimer

Character entertainment may be provided by independent performers offering general character-inspired entertainment.

Unless expressly stated, We Party 4 Kidz and participating independent professionals are not affiliated with, endorsed by, sponsored by, or licensed by any motion-picture studio, television network, publisher, game company, trademark owner, or other rights holder. All third-party names and marks belong to their respective owners.

13. Photography and Media

Photographers, videographers, photo-booth operators, and other media professionals may have separate delivery schedules, usage rights, release requirements, and editing policies.

Customers should communicate privacy or photography restrictions before the event. We Party 4 Kidz will not use identifiable customer or child images for public marketing without the permission required by applicable law and the relevant agreement.

14. Professional Network Applications

Submitting a professional-network application does not guarantee acceptance, referrals, bookings, or minimum revenue.

Approved professionals remain subject to a separate written professional agreement. These Website Terms do not replace that agreement.

15. Prohibited Website Use

Users may not:

• Submit false, misleading, or fraudulent information
• Attempt to access another person's information
• Interfere with website security or operation
• Copy or scrape website content for commercial use
• Upload malicious code or unlawful materials
• Impersonate another person or business
• Use the website to harass customers, professionals, or staff

16. Disclaimer

We Party 4 Kidz works to coordinate appropriate available professionals and provide accurate information. However, website content, professional availability, prices, and service options may change.

Nothing in these terms excludes rights or remedies that cannot legally be excluded.

17. Limitations and Dispute Provisions

This section requires attorney review before publication. State-specific limitation of liability, indemnification, dispute-resolution, governing-law, venue, and claims procedures will be inserted here.

18. Separate Corporate Agreements

A corporate, school, church, government, nonprofit, venue, or large-event agreement may contain additional or different terms. If a signed agreement conflicts with these general Website Terms, the signed agreement controls for that event.

19. Electronic Communications

Customers agree that proposals, approvals, notices, booking confirmations, event plans, and other records may be delivered electronically. Electronic acceptance may be treated as a signature where permitted by law.

20. Changes to These Terms

These Website Terms may be updated as the business, website, or booking process changes. The effective date at the top of the page will identify the current version.

Changes do not retroactively alter a previously confirmed written agreement unless both parties agree or applicable law requires otherwise.

21. Contact

Questions about these terms may be directed to:

Get in Touch

Contact Us

For questions about this page, privacy requests, or general inquiries, reach us at: